2017 UC Research Facilitators 3-Day Workshop
April 26 - 28, 2017 | UC San Diego Campus

Campus Location

Daily workshops will be held in the Dugout Conference Room in the RIMAC Annex (by Peet's Coffee)
9730 Hopkins Drive (RIMAC Arena)
San Diego, CA 92093


Wed: 9AM-4:45,Thurs: 9AM-4:45,Fri: 9AM-12:00
*Please Note About Meals: Conference hotel does not include breakfast in their daily rate, but we will be providing a complete breakfast each day! We will try to provide a variety of options to choose from at each meal, however, if you have strict dietary requirements, feel free to bring breakfast and/or lunch and snacks with you! 




Wednesday 4/26/17

*Breakfast 8:30-9:00

Opening Remarks

  • Valerie Polichar, Director, UCSD Research IT Services

  • Vince Kellen, UCSD CIO

  • Tom Andriola, VP of IT Services & UC CIO

Introductions by campus/ lab/ ORU Campus

  • Names of team members, where you work

  • What is a typical day for you?

  • How long has research facilitation been in place on your campus?
Discussion 9:20-10:15  
Break 10:15-10:30

UC Research IT Committee (RITC) Context - Christine Kirkpatrick, Division Director, San Diego Supercomputer Center

Why are we doing this at UC? What have we done so far?
Presentation  10:30-11:15

Effective Communication: How to Talk to Researchers about Their Research - Henry Neeman, Asst. VP, Information Technology/ Director OU Supercomputer Center for Education & Research

Presentaton  11:15-12:15  

*Break: Group photo, email, bio, grab lunch


Research Facilitation Exploration - Claire Mizumoto, Asst. Director, Research IT Services (Valerie Polichar - remote participants)

Answer these questions:

  1. What are the research goals on your campus?

  2. As facilitators how do you advance these goals?

  3. What is the role of this cohort in achieving your goals?
3 Breakout Group Discussions


(continue eating lunch)

How to Do an Intake Interview & Speed Dating - Henry Neeman

Effective communication & practicing the intake interview

Presentation/ Activity




Strategies for Outreach - Valerie Polichar (Claire Mizumoto - remote participants)

What strategies are you using for outreach right now?

What's working well? What isn't?

What's the hardest group to reach?

What are some ideas your group can come up with to get to:

  • Faculty
  • Postdocs
  • Research Staff
  • Grad Students
Table Exercise/Report Out


Catalyst/Visualization - An Example Story - Chris Hoffman, Program Director, Research Data Management & Informatics Services, Jeff Weekley, Director of Cyberinfrastructure & Research Computing

Working on projects across multiple campuses





Reception: Hosted appetizers, no-host beer/wine: Home Plate (patio upstairs)


Suggested no-host group dinner: Rock Bottom (http://www.rockbottom.com/locations/la-jolla)


Thursday 4/27/17





UC Research IT Service Catalog - Valerie Polichar

Add to the catalog and share information about resources at our campuses

Campus/ Individual Activity




Building Your Team - Ann Kovalchick, Assoc. Vice Chancellor & CIO, UC Merced, Burak Himmetoglu, Supercomputing Consultant, UCSB, Chris Hoffman, Claire Mizumoto

Sharing different perspectives on getting started with a team of facilitators; characteristics of a facilitator, how they are differentiated from “regular” IT support personnel ... and more …

Round Table


Research Data Management: Current Processes - David Minor, Director, Research Data Curation Program, UCSD Library

Research data management as a field emerged in the last decade, quickly gaining prominence in many places in the contemporary academy. The meaning of the phrase varies widely, depending on the context in which it is discussed. This session will focus on current research data management tools and services that are commonly available to researchers. These tools and services will be presented in the context of the data lifecycle, a common way to describe scholarly processes.



*Break: email, bio, grab lunch


Building Partnerships with Other Service Providers - Claire Mizumoto

  • List partners
  • List methods of communication
  • Suggestions on finding critical partners
Full Group Discussion (Google Doc)


(continue eating lunch)

Looking to the future - Chris Hoffman

What does systemwide collaboration look like for the UC Facilitators Network?






ACI-REF Best Practices - Lauren Michael, Research Computing Facilitator, Center for High Throughput Computing, University of Wisconsin - Madison

Best practices and lessons learned from  ACI-REF (Advanced Cyberinfrastructure-Research & Education Facilitators) project




Grant Proposals 101 - Henry Neeman

How often do you participate in grant writing? How many of you have lead a grant proposal?



UC President’s Catalyst Award Principal Investigator - Distinguished Professor of Anthropology Tom Levy

The Center for Cyber-Archaeology and Sustainability (CCAS) and the collaborative work among the 4 UC campuses: San Diego, Los Angeles, Berkeley, and Merced.



{Wrap up}


Suggested no-host group dinner: Leucadia Pizzeria (http://www.leucadiapizzalajolla.com)


Friday 4/28/17



What’s It Like To Run a Research Team? - Cyd Burrows-Schilling, moderator

A mixed panel of a faculty member, grad student, postdoc, undergraduate

Panel: Brenda Bloodgood, Asst. Professor, Neurobiology, Mario Masciovechio, Physics/CERN, Vineet Pandey, Computer Science




Grant Proposals 101 - Henry Neeman (continuation)

How often do you participate in grant writing? How many of you have led a grant proposal?


10:00 - 10:45

Developing a Plan of Attack - Claire Mizumoto, moderator
(Valerie Polichar to moderate remote participants)

Choose one topic from the list provided and sketch out next steps!

Campus/ Individual Activity


Going forward - Chris Hoffman

Discussion about this community, future workshops, training calls, communications (Slack, email list, etc.)

Full Group Discussion


*Box Lunches

{Wrap -up}


Remote Participation

We will be using Zoom to host our remote participants. You may be prompted to download a small application.
The URL to join is: https://ucsd.zoom.us/j/3435202759 

Meeting ID: 343 520 2759

Opt for computer audio, or to phone in use one of these numbers:
+1 408 638 0968
+1 646 558 8656

You will be prompted to enter your Participant ID, which will be displayed in a pop-up once you point to the meeting URL.

Please mute your microphone or phone upon entry and use the chat window to enter your name and campus affiliation, for example, 'Susan Jones (UCLA)'

Parking Information

Attendees will want to park in the Hopkins Parking Structure. Visitor parking rate is $20 per day. Visitors from campuses other than UC, please read this Visitor Parking Information

Reciprocal Parking Privileges for UC Attendees:

If you hold an active parking permit to any of the UC campuses, please read this information about Reciprocal Parking Privileges. Be sure to bring your permit and ID.

Directions to Hopkins Parking Structure:

From hotel: Take Villa La Jolla Drive north to Gilman, turn right. Turn left onto Voigt Drive. Turn right to stay on Voigt Drive and continue straight onto Voigt Lane. The garage will be on the right. 

From the airport: Take I5 north to Gilman Drive, turn left onto Gilman Drive. Turn left onto Voigt Drive. Turn right to stay on Voigt Drive and continue straight onto Voigt Lane. The garage will be on the right. 

Train - Pacific Surfliner


San Diego Station

Solana Beach Station

Ground Transportation

SuperShuttle - Approximately $63.50 each way (airport to hotel) when booking a round trip ride.

Uber/Lyft - $17 - $25 each way, airport to hotel (non-peak pricing, this may vary)

Uber/Lyft - $13 - $20 each way, Solana Beach train station to hotel (or campus)

San Diego Visitor Information

US News & World Report: 11 Best Things to do in San Diego

Trip Advisor: Things to do in San Diego (includes pricing)

San Diego MTS: Bus and Trolley - Schedules and Pricing

La Jolla Weather - Historically, the average temp in late April is about 68°: 10-day Forecast 

What to Bring

The climate along the coast can be breezy and cool even on sunny days. We suggest light, layered clothing options for outdoor wear as well as air-conditioned conference rooms. Rain is not expected, however, it is not unusual for us to have a heavy marine layer.

We encourage you to bring your laptop computers or tablets!

Hotel Accommodations

Sheraton La Jolla
3299 Holiday Court
La Jolla, CA 92037
Phone: (858) 452-4012

When making your reservation, mention that you are with the group "UC Research Facilitators Meeting" in order to get the discounted rate.

A couple of things to note about your stay at the Sheraton:

  • A valid credit card and ID will be needed at check-in for incidentals (or $50 per day cash deposit)
  • Parking at the hotel is $18 per day 
  • There is an early checkout fee of $75 (if you check out prior to the reserved checkout date). To avoid this fee, notify staff upon check-in of any change in planned length of stay. 

Useful Links